100 points to know about...
Inclusive project management

During digital meetings, it is not rare to use presentation materials such as PowerPoint slides. PowerPoint is one of the most used software, but free alternatives are available, such as Prezi, Canva or Google Slide (to mention just a few). In any case, it is important to make these presentation materials accessible to all users. Just like any digital content, presentations must follow the Web Content Accessibility Guidelines. If you need a reminder about these, you can refer to the lesson 8 of the 100 points to know about digital accessibility principles apply here. Here are some reminders and tips specific to meeting presentation materials.

Include alternative text for all visual elements

As we have already seen when talking about the WCAG, alternative text helps people who cannot see the screen to understand what is important in the images and other visual elements.

Make sure the content of the slides can be read in the desired order

A screen reader reads the items on a slide in the order in which they were added to the slide, which may be very different from the order in which the items appear.

Make sure that color is not the only way to communicate information

The meaning conveyed by some colors may be lost on people who are blind, visually impaired or color blind.

Apply sufficient contrast to text and background colors

As already seen in the WCAG, the high contrast between the text and the background is important for people with reading difficulties or visual impairments

Give each slide a unique title

People who are blind, visually impaired or have a reading disability depend on slide titles to navigate. For example, by hovering or using a screen reader, they can quickly browse a list of slide titles and then go directly to the one they want.

Add meaningful and accurate hyperlink text

It will be very helpful for people who use screen readers because sometimes they browse through a list of links

Avoid table or if you must use one, be careful about the structure

If you must use tables, create a simple table structure for data only and specify column header information. Screen readers determine where they are in a table by counting the cells in the table. Screen readers also use the header information to identify rows and columns.

Use a larger font size (at least 18 pt), sans serif fonts and sufficient spacing

People with dyslexia report seeing the text merge or become distorted

Make videos accessible

Make videos accessible to people who are blind or visually impaired, or people who are deaf or hard of hearing. Subtitles usually contain a transcript (or translation) of the dialogue. Captions usually provide audio cues such as music or sound effects that occur off-screen. Video description refers to audio commentary on the main visual elements of a video. These descriptions are inserted into the natural pauses within the program's dialogue. Video description makes the video more accessible to blind and sighted people.

To learn more about how to create accessible PDFs and Word documents, you can visit these pages of the website https://a11y-guidelines.orange.com :

Accessible PDF : https://a11y-guidelines.orange.com/en/content-and-communication/pdf/#main-content

Accessible Word document : https://a11y-guidelines.orange.com/en/content-and-communication/word/test/#main-content

Sources :

Make your powerpoint presentations accessible to people with disabilities – Support Microsoft

https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25